Direct E-Mail From TCPM
You can quickly and easily create Project and
Non-Project E-Mail. After entering your data
simply click on the “Send Via E-Mail” button
and it opens your E-Mail software program and
completes all the necessary blanks to send your
E-Mail. You can also send a Request For Information
as an E-Mail.
Links To Digital Photos
You can link Digital Photos and enter a Title
and Comments for each Photo. Digital Photos
can be linked to any Correspondence, Pay Application,
Request For Information, Daily Field Reports,
Punchlist Items, Non Compliance Notification
or Warranty Item.
Electronic Signature of Documents
An Electronic Signature Font Field has been
added to allow you to insert an Electronic Signature
on your outgoing correspondence. Using Electronic
Signatures allows you to install your signature
on a correspondence you are sending electronically
through your modem as a fax or as a PDF file
attached to an E-Mail.
Project Hot List
With one click of the mouse create a list of
all pending project issues such as RFI’s, Submittals,
Cost Issues, Letters, Fax Memo’s, unsigned Subcontracts,
etc., sorted by Item Type, Date Due, or Company.
This can also be used as a “To Do” list for
Project Managers, or a quick Project Status
report for Division Managers and Vice Presidents.
With once click of the mouse you can create
a Notification to all Companies that have outstanding
items that are overdue.
To improve Quality Control this new module
creates Non-Compliance Notices to Subcontractors
or Trade Contractors for noncompliance with
plans, specs, quality, safety, schedule, etc.
An Action Due Date is assigned with areas to
enter Action Taken and Current Status. This
module will also print a Pending Non-Compliance
report for follow-up calls and reinspection
Project Budget/Job Cost Variance Report
This new module allows you to enter a complete
construction budget or import it from your estimating
software. Subcontracts, purchase orders, and
change orders will automatically be entered
as committed costs and compared with the budget
to reflect a gain or loss for each cost code.
Job cost variance reports can be printed for
issuing to Owner and/or Architects, on Construction
Management, Negotiated, or Design Build projects.
For General Contract lump sum projects the job
cost variance report can be used to report profit
This new module manages all warranty work during
the warranty period. When a warranty call is
received from the Owner it is assigned from
a pop-up list to the Subcontractor or Supplier
responsible for the repair. A Warranty Notification
form is then printed and issued to the Subcontractor
or Supplier. This form contains areas for the
responsible party to enter the work completed
and date completed. The form is then returned
to the Owner and/or Contractor. A Warranty log
can be printed showing all warranty items, or
just items pending completion.
Sub/Vendor Bid Evaluation
This new module evaluates all Subcontractor
and Supplier bids. From pop-up lists you select
the spec sections bid and the Subcontractor
or Vendor name. You then enter the Budget Amount,
Bid Amount, Comments, Exclusions and Inclusions.
A variance is automatically calculated. After
entering all bids received they are sorted by
spec section from low bidder to high bidder.
The Bid Evaluation report can be printed for
review with the Owner and Architect or Construction
Manager, on negotiated or Design Build projects.
You can select the awarded Subcontractors and
Suppliers by clicking on a radio button. A Buy-out
report is then printed showing the gain or loss
for each spec section. To save time, the awarded
Subcontracts and Suppliers are then automatically
transferred to the Subcontract and Purchase
Interoffice Memos, Phone Conversation Records,
Fax Cover Sheets and Memos
The Letters and Fax Memos file has been expanded
to include interoffice memos, phone conversation
records, Fax coversheets, and memorandums for
Add Information For Persons Copied On Documents
Unlike Version 3.0 which only imported a Company
Name when copying someone on an RFI, Submittal,
Transmittal, etc., Version 4.0 automatically
imports the company name and the person's name.
When copying someone on a Fax memo, the company
name, person's name, and Fax number will be
Add Letters in Contact Manager for Mass Mailings
Letter formats have been added to the Contact
Manager file so that personalized mass mailings
can be created, along with mail labels or envelopes.
For example you could create a marketing letter
to prospective clients. Another example would
be to mail an invitation to all Architects and
Owners regarding a company party or function.
File Folder Labels for Subcontractor/Vendors
After writing your Subcontracts and Purchase
Orders, or entering Submittals, click a button
to print Avery File Folder Labels.
Submittal Approval Cover Sheets
Print a Submittal Cover Sheet to attach to
catalog cuts, samples, etc., that shows the
Subcontractor or Supplier information, spec
section and submittal description. This form
will also have a location for your approval
stamp and the Architect's or Engineer's approval
Improvement of Existing Modules
Various improvements have been made to the
existing modules based on responses received
from customer questionnaires.
Many of our current customers are accessing
THE CONSTRUCTION PROJECT
MANAGER through the Internet by
using Microsoft Windows Terminal Server or Citrix
Metaframe. The Microsoft 2000 and XP Operating
Systems are preloaded with Client access License
to Microsoft Windows Terminal Server.
Therefore, we are delaying release of a web
based companion product of THE
CONSTRUCTION PROJECT MANAGER due
to new developments in Operating System Internet
Access technology. This would potentially save
our clients the cost of purchasing a special
separate Internet Accessible version of TCPM.